General Meeting Agenda 03/27/2019

Meeting Agenda

Date/Time: Wednesday, March, 7:00 - 9:00 pm

The Co-op: 1083 Fulton

Facilitator:

Note-taker: Ellen Frank

Note-takers - please see link to secretary responsibilities.

Timekeeper:

Directors Present: Ahmad Shaibani

Directors Absent: Chris Gollmar, Matthew Talmage, Christina Travers

Others in attendance: Willa, Audrey, Sarah (Chair of Merchandising)

Any person attending may participate equally in discussions, but only Co-op members/owners may vote on any issues. Member/owners may receive work credit if they attend (allotted 1 time a year).

The next General Meeting is Wednesday June 26, 2019. The next Board Meeting is Wednesday April 24, 2019. Want to be a facilitator, timekeeper or to propose items for a future General Meeting agenda. Please email board@greenehillfood.coop (work credit always allotted)

The Co-op’s 2019 meeting and store closure calendar can be viewed here.

Welcome/Orientation

Welcome and introductions. Brief explanation of the purpose of the Board Meeting. Questions welcomed!

Consent Agenda

A collective vote on decisions that have already been made or that don’t generally require/solicit discussion.

Attendees can pull out any item they would like more discussion on, and this item will be moved to discussion at the end of the meeting. Information on all consent agenda item votes will be circulated in advance of the meeting.

Approve Minutes

Board votes whether to approve the public minutes from the board meeting. These minutes will then be ready to post online.

● Link to minutes from previous Board meeting

1. General Manager Update

● Two-week Onboarding officially done:

○ Initial impression: excitement!

○ 12-20 people / hour inquiring about membership (lots of 30 day free trials)

■ Idea: Creating paper intake forms, especially for elderly or people in a rush

■ Idea: Spanish-speakign intake form / other languages

○ Other projects: organization (ex. Smaller bin for matcha), admin, etc.

○ Goal for her: working relationship with buyers, merchandising, etc.

○ Obstacles:

■ Training other people because no consistency on how things should look

● Idea: guides being put together by one of the committees and hopefully with more shift leaders, things will become consistent across the board

■ Compost: lots of spoilage, hopefully training will help with this

● Idea: thinking through way different vegetables behave in the fridge (ex: butter lettuce tends to last ~1 days vs. other produce is fine in there for longer), make sure it is well watered every 15 minutes despite guide saying 30 minutes (extra water if it is the opening shift), rotating produce

2. Committee Reports

  • Finance and Investments:
    Committee chair: Bianca Orlando; Liaison: Christina Travers

    • No report

  • Merchandising:
    Committee chair: Sarah Chinn; Liaison: _____

    • Hitting $20,000/week in sales (woohoo!)

      • Reference: Goal was $18,000

    • Bought more bulk bins, added shelves in fridge/freezer, and might do some re-arranging in general

    • New coffee: Variety

  • Marketing, Website:
    Acting committee chair: DK Holland; Liaison: Ahmad Shaibani

    • No report

  • Outreach:
    Committee chair: Shakima; Liaison: Ahmad Shaibani

    • Going to be attending a young woman’s health conference next week

    • Piloting a new position starting in the spring: Greeter (greets people, face of co-op during rush hour when GM / member workers cannot be doing that, introducing the co-op, flyers, signing people in)

    • Were at Pratt for sustainability event last week- went well, lots of interest

  • Membership:
    Committee chair: Renee; Liaison: _____

    • See below

  • IT:
    Committee chair: Sonia Garbes-Putzel; Liaison: Chris Gollmar

    • No report

  • Governance:
    Committee chair: _____; Liaison Matthew Talmage

    • No report

  • Operations and Design-Build:
    Committee chairs: Emily Nonko, Lindsay Reichart; Liaison Matthew Talmage

    • No report

  • HR:
    Committee chair: Hannah GW; Liaison: Chris Gollmar

    • No report

4. Committee Asks and Gives

5. AGENDA - free flowing and aspirational discussions

  • Discounts: Aside from manager and Shift leader discretion, how are we handling discounts? (I.e. can members ask for discounts on less than perfect merchandise, can members move items into half off or can only working members do that?

    • Currently: 20% off- fresh items that have been frozen (such as chicken), and still good items that Merch is trying to move off the shelf, like slow moving jams)

    • 50% off: still usable items that need to go quickly (lower quality produce that needs to be used today, dairy/refrigerated items about to expire

    • 100% off: items that will be trashed/composted that evening or the next (expired dairy and refrigerated, produce with significant defects, anything that would be trashed if in your own home).

    • Discussed, but think leave it up for members discretion for now

  • Meeting names: do we want to change the name of the General Meetings (held four times per year, with one being the Annual meeting?) Note: this would require a change in our bylaws.

    • Cannot make a decision on this

6. Bike Rack

  • Request for bike rack, keep asking the city!

Closing

  • No closing notes

Reports in writing:

Membership and Finance Report

  • Monthly membership report (link)

    • Current number of

      • Paid members: 300

      • Zucchini: 74

      • Trial: 116

      • Total Working members (Paid + Zuke) = 374, up from 352 last month

  • Membership Status change breakdown (does not include Zuke):

    • New Full members: 6

    • Reactivated members: o

    • Deactivated* members: 4 (most of these are new members that never fully onboarded)

    • Cancelled* members: 0

*Deactivated members are members who have disappeared or have not fulfilled their work or investment requirement in a timely manner. Cancelled members are members who have notified us that they would like to leave the Co-op.

  • % of membership conversion from

    • Trial to Zuke

    • Trial to Paid

    • Zuke to paid: roughly 50%

We’ve seen roughly a ___% increase in membership since January.

  • Monthly finance report  (link)

            Summary of report: