Board Meeting Agenda 05/02/2018
Board Meeting Agenda
Date/Time: Wednesday, May 2, 2018 7:00 - 9:00 pm
The Co-op: 18 Putnam Ave, Brooklyn
Note-taker: Matthew Talmage
Note-takers - please see link to secretary responsibilities.
Directors Present: Matthew, Chris, Christina, Cecile
Others in attendance: no one
Any person attending may participate equally in discussions, but only Co-op members/owners may vote on any issues. Member/owners may receive work credit if they attend (allotted 1 time a year).
Next Board Meeting is Wednesday May 9; next General Meeting is May 23 2017 at the store. Want to be a facilitator, secretary, timekeeper or to propose items for a future GM agenda. Please email firstname.lastname@example.org (work credit always allotted)
Welcome/Orientation 7:00-7:05 (5 min)
Welcome and introductions. Brief explanation of the purpose of the Board Meeting. Questions welcomed!
Consent Agenda 7:05-7:10 (5 mins)
A collective vote on decisions that have already been made or that don’t generally require/solicit discussion. Attendees can pull out any item they would like more discussion on, and this item will be moved to discussion at the end of the meeting. Information on all consent agenda item votes will be circulated in advance of the meeting.
Link to minutes from previous Board meeting
1. Store Coordinator Update 7:10-7:15 (5 min)
Interview Friday 6pm with Lindsay Reichart
Sapana will be asked to help with publicising GM position
Trying to clear up miscommunication with Lindsay about paid time during buildout
She would like her average billable hours similar to her store coordinator time which is 25hrs/week = approximately $500
This is the max we can afford; request that she can manage her time and allow the board to help fill the time to keep her from working over that much; we don’t want to exploit the cooperative and hard working nature of LIndsay
2. Lease Committee and Relocation 7:15- 7:25 (10 mins)
Roof not done but being worked on; we’re having to hire day laborers for skilled work and when speed is of the essence;
An electronic version will be uploaded to the Board drive
3. Committee Reports 7:25 - 7:45 (20 min) Add discussions as needed from committees and liaisons below.
if there is nothing to be discussed or decided but a report is needed add at the end of this agenda.
Finance and Investments:
Committee chair Bianca Orlando, Liaison Christina Travers
Liaison: getting together this coming weekend; working on better way to track incoming and outgoing monies
Fundraiser = $3,259
IndieGogo = $39k, but expecting $35
Committee chair Sarah Chinn, Liaison Christina Travers
Mark up policy needed soon
The flexible mark ups is going to be a lot of work; will we be able to maintain it? A lot of nuances, but will make it difficult to know if we’ll meet the Finance Budget requirements
35% mark up still a concern that might turn shoppers away
Acting committee chairs DK Holland and Sigourney Woodfork, Liaison Chris Gollmar
Committee chair Juliana Pinto, Liaison Chris Gollmar
Committee chair Renee, Liaison Cecile Arnaud
Committee chair Misha Avrekh, Liaison Cecile Arnaud
Renee reached out to Chad and Mattias to help with fixing the low hours messaging
Misha resigned; Cecile asked for info that new person would need to manage systems; Chris will reach out.
Committee chair Amanda , Liaison Matthew Talmage
Committee chair Elizabeth McGee, Liaison Matthew Talmage
Floors to be laid 5/2; polyurethaned 5/3 and drying 5/4; moving weekend of 5th and 6th
Committee chair Hannah GW, Liaison Matthew Talmage
4. Committee Asks and Gives 7:45 - 7:55 (10mins) (Committee Chairs and Liaisons)
Committees asks for help or support / others give below:
5. AGENDA - free flowing and aspirational discussions 7:55 - 8:05 (10mins)
Figuring out foci of next board meetings
5/9 = Inventory/Revel/Merch update
5/16 = Mark Up plan
General Meeting 5/23
5/30 = Operations committee shore up along with General Manager
6. Bike Rack (Notetaker)
Closing 8:05 - 8:10 (5 min) Board reviews votes at the end of each Meeting
No votes taken.
Reports in writing:
Membership and Finance Report
Monthly membership report (link)
Summary of report:
Current number of working members: ________
Number of new members and deactivated in November: __ new members,
__ reactivated member, __ trial members
Number of existing members waiting for investment returns: _________
We’ve seen roughly a ___% increase in membership since January.
Monthly finance report (link)
Summary of report:
(current month 2017)
(previous month 2017)
(current month 2016)