FJC mtg notes 10/23/13

  • Revised Apple Plan Investment proposal for upcoming GM:

    • $25 instead of $175
    • While losing some investment income, this will open up the door for more members which means more shopping revenue
    • Apple members standing is a temporary one and will be up for review every few years
    • Current apple members, if they have already invested over $25 will have the choice of getting the amount over $25 back or keeping the full amount invested in the Co-op until they ask for their investment back
    • Action plan: Renee taking this to next GM on Tues. If supported and it’s deemed necessary, she and IT will create an online voting form so all members can vote on this proposal
  • Survey:
    • Decided to review and possibly shorten survey as some complaints were that it was too long. Will be done online by group. Deadline for this is Next FJC mtg in Nov.
    • Work with IT to get survey created and sent out to non-members twice:  once @ Thanksgiving and once again in Jan.
    • Will also have paper version available for non-member shopping days, film screening and other events.
    • Will develop incentives for ppl to fill out the survey: online will be a one time visitor shopping pass and in person will be chocolate or something.  Need to work with IT, Branding and Merch or Allison on this.
    • Will review how many surveys have been completed at end of Jan to determine how much longer will run the survey but could be till March.
    • Action plan:  Susanne will make final edits of survey after other folks have commented. Amy (and Renee if needed) will work with IT to create online survey.  Renee will ask Events when next film screening is and find out when next non-member shopping day is (required all non members must fill out if shopping). Christina will investigate other opportunities to have survey filled out.  Renee can speak with Branding re: creating visitor pass for online survey completion. Someone needs to speak with Merch or Allison re: paper survey incentive item.
  • Christina gave an update about how she’s working with other in-store entities to make sure Food Justice concerns are being addressed: mainly check-in desk and cashier training.
  • Product objection form:  Didn’t’ have time to discuss this as deeply as we wanted and we had not internet access to reference the document, but the group will review again the Product Dispute Form (this version incorporates Amanda’s edits but is not yet complete).
    • Action Plan: Susanne and/or Amy? will provide steps of process: from where/how member can submit this form and each step thereafter. (This will be something the Board and Merch will want to know- a fully thought out plan).  Once form and action plan solidified, both should be shared with Merch to see if they have concerns, and if once Merch happy, then on to the Board for approval of this plan. Didn’t’ have time to discuss a deadline for all this, but seems possible it could be completed by next mtg (minus the Board approval part).
  • Food Tours: Met with Education at the store to discuss collaborating with them on giving in store food tours to non-member groups. Education is available to give tours on Mondays (and Allison said this is the best day). Education will be coming to next FJC mtg to continue discussion, but basic idea is: if FJC has groups they want to reach out to or receive a tour, they will help coordinate/schedule the tour btwn Education and that group.  Education will primarily give the tours, however if needed or desired, the FJC can also give them as there is a food tour script that can easily be followed.  Education will send their current script(s) to FJC who will review and add any FJ concerns if necessary.
    • Action plan:  Kassy, pls help coordinate a Lafayette NYCHA tour with Education. Alix, new Outreach co-chair, will also be assisting in reaching out to groups.  Any other folks, pls also do the same.
  • Newsletter: Didn’t have time to discuss, will move to next mtg but Suzanne suggested having a monthly FJ paragraph in newsletter. If someone wants to take this on, let the group know.
  • Next mtg: We decided to keep mtgs on the 2nd Monday of the month and at 40 Putnam Ave. So next mtg is Nov. 11, 7-9Someone pls volunteer to bring a laptop and take notes.  On Agenda should be (if not completed by then):
    • Approval of shortened Survey (or reformatting completed)
    • Approval of Product Placemen Form/Procedure (and possibly collaboration with Merch)
    • Cont’d conversation/brainstorming with Education re: food tours
    • Newsletter blurb
    • other suggested items